1. Agreement
These Terms of Use ("Terms") are an agreement between you and BoardMeet Governance Solutions Ltd ("BoardMeet", "we", "us"). By creating an account or using boardmeet.ng and the BoardMeet application (the "Service"), you agree to these Terms on your own behalf and, where applicable, on behalf of the organisation you represent.
2. The Service
BoardMeet is a board governance platform for managing meetings, agendas, board packs, minutes, resolutions, e-voting, tasks, committees, and attendance. Features available to you depend on your organisation's plan.
3. Accounts and responsibility
- You must provide accurate information and keep your sign-in credentials confidential. You are responsible for activity under your account.
- Organisation administrators (such as a Chair, Company Secretary, or Admin) control memberships, roles, and access to governance records within their organisation.
- You must be authorised by your organisation to act in the role assigned to you on the Service.
4. Plans, billing, and add-ons
- The Startup plan is free. Paid plans are billed annually in advance, in Naira, at the prices shown on our pricing page.
- Plan prices are displayed monthly for planning purposes; capacity is unlocked after the annual prepayment is received.
- Prepaid add-ons (company packs and meeting pools) are available as described on the pricing page. Purchased meeting pools do not expire.
- We do not store card details and we do not set up tokenized recurring charges.
- Fees are non-refundable except where required by law.
5. Acceptable use
You agree not to misuse the Service, including by attempting to access another organisation's data, interfering with the operation of the Service, uploading malicious code, using the Service to violate any law, or reselling the Service without our written consent.
6. Your content
Your organisation owns the governance content it creates on the Service - meetings, minutes, resolutions, documents, and related records. You grant us a limited licence to host, process, and display that content solely to operate and support the Service. We do not use your content for advertising.
7. Meeting capture
Where your organisation enables meeting capture, a notetaking bot joins the video call to record and transcribe the meeting for drafting minutes. Your organisation is responsible for informing meeting participants and obtaining any consents required by applicable law before enabling capture.
This draft was generated from the meeting transcript and has not been reviewed. The adopted minutes are the board's official record.
8. Intellectual property
The Service, including its software, design, and branding, is owned by BoardMeet and its licensors. These Terms do not grant you any rights in the Service other than the right to use it in accordance with these Terms.
9. Suspension and termination
You may stop using the Service at any time. We may suspend or terminate access for breach of these Terms, non-payment, or where required by law. On termination of an organisation's account, administrators may request an export of their governance records within a reasonable period before deletion.
10. Disclaimers
The Service is provided "as is". BoardMeet is a software tool - it is not a law firm and does not provide legal advice. Features that support compliance workflows (such as e-voting, meeting resolutions, and minutes) assist your governance processes but do not guarantee compliance with the Companies and Allied Matters Act (CAMA), the Nigerian Code of Corporate Governance (NCCG), or any other law. Your organisation remains responsible for its legal and regulatory obligations.
BoardMeet serves only the recipients listed in an AGM or EGM notice. It holds no register of members, share classes, or shareholdings. Service on the company's members is the company's responsibility. BoardMeet attaches the proxy form and computes its deposit deadline. It does not receive, validate, or count proxies.
11. Limitation of liability
To the maximum extent permitted by law, BoardMeet will not be liable for indirect, incidental, special, or consequential damages, or for loss of profits, revenue, or data. Our total liability arising out of or relating to the Service is limited to the fees your organisation paid to us in the twelve months before the event giving rise to the claim.
12. Governing law
These Terms are governed by the laws of the Federal Republic of Nigeria, and the courts of Nigeria have exclusive jurisdiction over disputes arising from them.
13. Changes to these Terms
We may update these Terms from time to time. We will post the updated Terms on this page and revise the "Last updated" date. Continued use of the Service after changes take effect constitutes acceptance of the updated Terms.
14. Contact us
Questions about these Terms? Email hello@boardmeet.ng.